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OpenText Extended ECM for SAP SuccessFactors

Centralize and automate HR processes

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Extended ECM for SAP SuccessFactors overview

See how HR can automate document-related processes from SuccessFactors

OpenText™ Extended ECM for SAP® SuccessFactors® increases HR effectiveness by providing centralized remote access to the complete employee record. The solution enables users to access all data and documents through the SuccessFactors UI for a seamless, 360-degree view of the employee file. Tightly integrated with both SuccessFactors and SAP HCM, Extended ECM for SAP® SuccessFactors® delivers compliant document management, document generation and sophisticated records management.


What is HR Document Management?

HR Document Management is a simplified and digitized approach to manage all employee documents. By storing all personnel files in a centralized repository and automating manual document-related processes, document management helps HR to save time and costs. HR Document Management goes beyond simply storing documents, ensuring to compliance by accurately retaining documents and simplifying the document creation processes.

OpenText Extended ECM for SAP SuccessFactors features

  • Employee file management

    Digitizes and manages employee documents in an integrated central repository. Leverages Dossier Viewer and full-text search for instant retrieval. Sends alerts for missing and outdated documents.

  • HR document generation

    Generates interactive employee letters and correspondence, improving efficiencies and minimizing errors. Offers design templates to generate country-specific letters, generated through ESS/MSS.

  • Records management

    Assigns retention policies to region specific document types. Alerts users to documents nearing expiration. Lets users define mandatory documents supporting compliance regulations.

  • SAP SuccessFactors integration

    Simplifies access for HR business partners, managers and employees. Synchronizes with SuccessFactors role-based permissions. Generates personalized HR letters using employee data.

OpenText Extended ECM for SAP SuccessFactors benefits

  • Automate and centralize HR processes

    Digitize and automate document related processes and increase HR efficiencies through a centralized repository within SAP HCM or SAP SuccessFactors.

  • Improve employee experience

    Empower employees with self-service capabilities and anytime, anywhere access to their documents for on-premises and remote workforces.

  • Ensure compliance

    Secure records management via established corporate gudielines in a centralized repository.

  • Integrate seamlessly

    Benefit from standardized integrations with SAP SuccessFactors, including UI, permission sync, metadata and repository integration.

OpenText and SAP better together eBook: Finding new ways to deliver value for customers around the world

“With the OpenText technology, our goals were to integrate and automate all relevant processes for our personnel filing solution. This enables us to save time and deliver higher quality documentation.”

Martin Mahler, Director of Business Process Transformation, Adecco Group

Read the customer story about Adecco

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