OpenText File Intelligence
Catalog, analyze and take action on Electronic Stored Information (ESI) to unlock the business value and reduce risk
What is File Intelligence
Most organizations don’t know where and what information is contained in their documents, including sensitive and regulated information, such as PII and PCI. Much of the content resides outside of managed systems, relying on manual enforcement of governance policies and procedures by individuals, increasing legal and regulatory risk. With increased regulations, litigation and internal audits, understanding what content exists, where it resides and what actions are necessary is critical.
Crawl data sources:
File systems, ECM, MS Exchange, Office 365, SharePoint
Metadata, hash, full text, classification
Metadata (age, owner, location, etc.), keywords, Regex
Value, security, privacy, PII, IP
Search and report tools:
Boolean, phrase, proximity, 30 built-in reports
Move, copy, delete, retain, export, tag, archive
One-time, scheduled, recurring
File Intelligence overview
OpenText™ File Intelligence is a file analysis application that is quickly deployed, easy to use and provides enterprises with robust functionality to catalog unmanaged sources (i.e., file shares, email, etc.), identify and analyze content files and support decision making to ensure the appropriate management of critical and valuable content.
File Intelligence features
Advanced search and review
Quickly categorize and find relevant content through tailored advanced searches and filters. Enforce governance with business specific classification and tagging from analysis and review.
Identify and classify unmanaged content, regardless of location, with deep crawling and powerful and scalable full-text indexing using full or incremental scans to help identify valuable and confidential content, such as customer and employee data, intellectual property or contracts.
Robust, actionable reporting
Decrease time to insight with easy to configure out-of-the-box reports. Use summary or drill-down levels of reporting to understand and make informed decisions based on file information, such as owner, resource consumption, age and level of deduplication.
Take action on identified relevant records and files, such as copying files for migration or moving valuable file content for records preservation to secure repositories such as OpenText™ Documentum™, OpenText™ InfoArchive or Content Suite. Safely and defensibly delete content not aligned with company policy or with no business value.
Automatically identify risky content
Continuously scan for risky content by patterns such as Social Security numbers, credit card numbers, and other PII and create policies to automatically secure content or alert managers before a data leak occurs.
Ease of administration
Standardize governance classifications across disparate content sources, such as file shares and Sharepoint®. Leverage a simple, single interface of all system level administrations that encompasses scheduling, user management and policy rules to create a seamless user experience.
What are the benefits of File Intelligence?
Enterprise data assessment
Tag, map, search and visualize organizational data with more insight
Automate compliance with content and metadata-based rules to archive, move, copy and secure content according to a strong compliance policy
Access key enterprise repositories
Connectors for file systems, such as OpenText ECM, IBM™ Notes and many others
PII and sensitive data identification
Identify content with sensitive data that is out of compliance and needs to be moved to a more secure location