OpenText Documentum governance and compliance
Protect information, safeguard business-critical records and manage retention policies
What is governance and compliance?
Governance, risk management and compliance are increasingly being prioritized within organizations. The corporate misdemeanors of the recent past, and the resulting fines, refunds and brand damage have driven organizations and government agencies to address the “loose governance” standards of the past.
As a result, organizations are much more aware of potential risks, and many have made good governance a strategic priority. At this same time, governments are imposing more laws and rules to tighten up business practices, such as The European Union’s General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
OpenText Documentum governance and compliance overview
Enabling good governance best practice and enabling organizations to comply with regulatory standards are the foundations of OpenText™ Documentum™. Documentum comprises a comprehensive set of security and compliance services to protect company information by preventing its unauthorized access and use.
To support each organization’s requirements, Documentum provides tools for additional protection of the repository and business-critical records as well as managing retention policies. These additional products include:
- OpenText™ Documentum™ Trusted Content Services (TCS) provides additional security and access control features.
- OpenText™ Documentum™ Records Manager (RM) controls the entire lifecycle of corporate records, creation, safeguard, access and destruction, based on system-enforced policies.
- OpenText™Documentum™ Retention Policy Services (RPS) enables organizations to easily configure content retention and disposition policies.
OpenText Documentum governance and compliance features
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Dynamic access controls
Enforces security and individual access control policies based on a combination of rules and requirements. Manages dynamic access controls, based on individual privileges, project-specific security or variables, such as a user’s role or geographic location.
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Repository encryption
Protects against unauthorized access to critical business information with repository encryption, an operating system-level security break and unauthorized access to repository files.
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Electronic signatures
Verifies the authenticity of signed content with FDA-compliant electronic signatures, enabling signing with a higher level of authentication, and associate them with any information object or event, such as process tasks.
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Digital shredding
Securely disposes of information to ensure it cannot be subsequently retrieved, even using forensic methods that analyze residual magnetism on the storage media.
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Records lifecycle management
Ensures compliance with regulatory and corporate requirements to controls the entire lifecycle of corporate records, creation, safeguard, access and destruction, according to a broad range of policies.
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Physical records management
Extends content services-based solutions beyond electronic records to manage paper, microfiche and other types of physical records.
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Retention policy services
Easily retains and disposes of documents according to internal policies or external mandates, with approvals as part of workflows and business processes.
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Automated disposal services
Applies mandatory conditions for destruction or requires prior, authority-based approvals with automatic and manual support prior to automated disposition.
Customer success stories
Driven by OpenText Documentum, the new system has quickly become the lifeline of our key business units. Our partnership with OpenText has been incredibly valuable in helping us understand business requirements and deploying applications that will deliver maximum results.
OpenText Documentum Governance and Compliance benefits
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Ensure content security
Seamlessly integrate with existing enterprise security and identify management infrastructure, while automating security based on content attributes and user roles.
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Improved productivity
Automate records declarations by leveraging content attributes and business rules while ensuring mandatory conditions for destruction.
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Ensure regulatory compliance
Extend certifications and support for standards in highly regulated industries, including DOD5015.2, Baseline Records Management and Classified Records, Common Criteria (required by US Department of Defense and others) and NARA.
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Complete visibility
Ensure compliance and limit the exposure for future audits with audit trails for all authentication, records and retention policy creation, adjustments and applications.
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